Join Our Team | Columbia County Sanctuary Movement

Open Positions:

Finance & Compliance Coordinator

Dev/Comms - Hudson, New York (Hybrid)

Columbia County Sanctuary Movement (CCSM) organizes with (im)migrants and allies to collectively support, empower and defend our communities. The Finance and Compliance Organizer will work closely with the Co-Executive Directors, finance team, and program staff to safeguard CCSM’s funding by ensuring that timesheets, mileage logs, and payroll documentation are accurate, complete, and translated into audit-ready and voucher-ready packages on time, every time.

CCSM is building a representative staff that contributes to leadership development within our community. We will provide training and mentorship to applicants who we believe would be a strong addition to our team but do not have all of the qualifications below.

Timesheet & Payroll Documentation Compliance — 35%

Run the monthly timesheet process across all grant-coded staff timesheets, flagging discrepancies, missing entries, and misallocated hours before vouchering
Manage the e-signature workflow for timesheet approvals, including supervisor routing and follow-up on outstanding signatures
Maintain grant coding accuracy on staff timesheets, working with supervisors to reclassify or correct entries as grant requirements shift
Review staff mileage logs to ensure entries are accurate and have required supporting documentation
Prepare payments for vendors and staff reimbursements

Voucher & Audit Package Preparation — 35%

Assemble complete voucher packages (timesheets, mileage, receipts, and supporting documentation) for submission to grantors on a recurring schedule, ensuring packages meet each funder’s specific formatting and documentation requirements
Submit vouchers directly to funders and track submission status, follow-up requests, and resubmissions through to resolution
Prepare documentation packages for independent reviews, audits, and funder site visits, working closely with CCSM’s outside accountants
Maintain an audit trail and filing system for all timesheets, mileage, and voucher documentation, organized for quick retrieval during reviews
Flag documentation gaps or compliance risks to the Co-Executive Directors before they become reporting problems
Support with creating budgetary documents for funding proposals and reports

Systems & Process Improvement — 30%

Maintain and refine the timesheet and voucher workflows, including templates, naming conventions, and routing systems
Work with the finance team to keep grant coding, timesheet allocations, and voucher records consistent across systems
Improve infrastructure to integrate grant deliverable tracking with financial systems with the Grants Manager
With support from Co-EDs, maintain proper state and federal compliance documentation for grants
Maintain reference materials documenting each funder’s specific voucher and documentation requirements for public and private funding
Prepare quarterly internal reports on grant deliverables, time allocation, and current spending
Participate in monthly staff meetings and coordinating committee meetings
Other duties as assigned

Qualifications

Commitment to CCSM’s mission, immigrant communities, and principles of collective liberation
Experience with timesheets or grant vouchering, preferably in a nonprofit setting preferred
Excellent attention to detail and comfort working with detailed, repetitive documentation under deadline pressure
Strong organizational skills, including the ability to track multiple submission deadlines across different funders simultaneously
Comfort working with spreadsheets and documentation systems
Strong interpersonal skills and the ability to follow up with staff persistently and respectfully to close documentation gaps
Knowledge of public funding and government grant reporting/vouchering requirements a plus
Bilingualism (English / Spanish) a plus
Willingness to work in both a remote and in-person setting
Take feedback well and have a learning mindset
Directly impacted by or experience with immigration system preferred

Terms of Employment

This is a full-time, in-person position (approximately 40 hours per week) based primarily at our Hudson, NY office. The starting salary is $52,992, with significant annual raises based on CCSM’s pay scale.

This position is grant based and contingent upon additional grant funds.

We are committed to compensating our team fairly and reducing the inequity that can come from salary negotiations. The posted salary and benefits are the best we can offer at this time, and we will continue to build a benefits package that supports all staff.

Benefits include:

Unlimited paid time off with prior approval
90% Health and 100% dental, vision and long term disability insurance
401(k) with employer contribution
Equity-based compensation adjustments
Paid Holidays and end of year office closure
16 weeks of fully paid parental leave
Work computer, cell phone, and mileage reimbursement
Language learning stipend and professional development funds
Interpretation and safety trainings
Digital security benefits package (professional and personal)

CCSM is an equal opportunity employer and strongly encourages people of color, women, working-class people, LGBTQIA+ people, immigrants, formerly incarcerated people, and people with disabilities to apply. Statistics show that people with marginalized identities often do not apply for positions when they do not meet all qualifications. We encourage you to push past the imposter syndrome and apply anyway.

How to Apply

Apply on BambooHR by clicking here. If you have access needs, email info@sanctuarycolumbiacounty.org with details.

Your cover letter should answer the following questions:

How are you impacted by the immigration system?
Why are you interested in this role?
What experiences have you had that make you a strong candidate? (Your response does NOT need to include formal work experience)

We will not check references until after the interview.

Rapid Response Coordinator

Programs & Services - Hudson, New York (Hybrid)

Columbia County Sanctuary Movement (CCSM) organizes with (im)migrants and allies to collectively support, empower, and defend our communities. The Rapid Response (RR) Coordinator plays a central role in coordinating the rapid response portion of our deportation defense programming. The RR Coordinator works to uphold the constitutional rights of our community and mitigate the harmful impacts of the immigration system. This position works closely with the Co-Executive Directors and collaborates across all departments.

Responsibilities

Serve as the primary point of contact for CCSM’s RR network
Provide in person and remote support during alleged and actual immigration enforcement operations
Work with communications team to put out timely notifications of immigration enforcement activity
Manage CCSM’s Emergency hotline, including triage and referrals
Vet and coordinate RR volunteers
Add new members to appropriate chats and track who is in which chats
Work with community members and CCSM staff to navigate detention support
Support Deportation Defense team with tracking transfers of detained members
Facilitate Rapid Response Trainings
Update training material as needed
Convene and facilitate monthly internal and multi-region RR meetings
Participate in CCSM’s Safety and Security Team
Internal referrals to CCSM services
Routinely communicate with detained members and connect them to resources
Add funds to detained members’ commissary accounts
Track commissary and provide monthly commissary reports
Track data about immigration enforcement operations and local/regional detentions
Create monthly reports on regional activity
Participate in monthly staff meetings and coordinating committee meetings
Other duties as assigned

Qualifications

Commitment to CCSM’s mission, immigrant communities, and principles of collective liberation
Bilingual (English / Spanish) Speaker required
Directly impacted by the immigration system preferred
Previous experience working with (im)migrant communities or marginalized communities
Relationships with (im)migrant communities of Columbia, Greene, Dutchess, Albany, Rensselaer Counties preferred
Residents of Columbia or Greene counties preferred
Comfortable in crisis situations required
Experience with De-escalation preferred
Willingness to work flexible hours
Excellent project management skills (develop, plan, implement)
Excellent written and verbal communication skills
Excellent organizational skills and attention to detail
Strong interpersonal skills and ability to work with staff and members with different experiences than your own
Ability to meet deadlines, manage multiple simultaneous projects
Willingness to work primarily in person when necessary and remote when optional
Valid driver’s license, access to a car, and ability to travel
Take feedback well and have a learning mindset

Terms of Employment

This is a full-time, in-person position (approximately 40 hours per week) based primarily at CCSM’s Hudson, NY office. The starting salary is $52,992. This position is contingent on grant funding.

Benefits include:

Unlimited paid time off with prior approval
90% Health and 100% dental, vision and long term disability insurance
401(k) with employer contribution
Equity-based compensation adjustments
Paid Holidays and end of year office closure
16 weeks of fully paid parental leave
Work computer, cell phone, and mileage reimbursement
Language learning stipend and professional development funds
Interpretation and safety trainings
Digital security benefits package (professional and personal)

How to Apply

Apply on BambooHR by clicking this link. If you have access needs, email info@sanctuarycolumbiacounty.org with details.

Your cover letter should answer the following questions:

How are you impacted by the immigration system?
Why are you interested in this role?
What experiences have you had that make you a strong candidate? (Your response does NOT need to include formal work experience)

We will not check references until after the interview.

Food Justice Co-Coordinator

Programs & Services - Hudson, New York (Hybrid)

Columbia County Sanctuary Movement (CCSM) organizes with (im)migrants and allies to collectively support, empower and defend our communities. This Food Justice Co-Coordinator will work closely with the other Food Justice Co-Coordinator, Co-Executive Directors, staff, and the Coordinating Committee to coordinate CCSM’s Comida Para La Gente Food Justice Fresh Food Programming. This role is focused on disrupting food inequities within our current food system by collectively working with CCSM members, local organizations, food producers, and other stakeholders to increase access to healthy and culturally relevent food for immigrant communities.

Food Justice Co-Coordinator Responsibilities:

Develop and Implement next phase of Sustainable Fresh Food Programming
Coordinate fresh food programs throughout Columbia and Greene counties.
Identify needs through community feedback (ie surveys, conversations, focus groups) and match them to available resources
Work with development team and Co-Executive Directors and CPLG team to implement the CPLG budget
Maintain program tracking documents in coordination with development team
Work with CPLG team to collectively delegate tasks required to succesfully implement the Fresh Food Programming (food solicitation, aggregation, and tracking with local farms, restaurants, grocery stores, hunters and farmers markets)
Maintain records related to program deliverables (food bank records, certifications etc..
Coordinate with Co ED’s to implement MOUs with local farms and farmers to increase access to culturally relevant food.
Support fundraising team in reviewing grants related to CPLG and developing relationships with funders
Maintain partnerships with other local organizations utilizing coolbot
Work with Co-Coordinator to create SOPs to maintain high standard of health and safety of food and grocery deliveries
Co-Coordinate volunteers supporting CPLG’s food program
Contribute to overall CCSM operations and logistics
Work with Food Justice Co-Coordinator to support the success of the mutual aid kitchen program
Participate in staff meetings, retreats and monthly coordinating committee meetings
Other duties as assigned

Qualifications

Commitment to CCSM’s mission, statement of principles and (im)migrant communities,
2-3 years of relevant experience (i.e. farming, food production, food procurement, food programming, food justice, school gardens, etc)
Valid driver’s license, access to a car, and ability to travel
Comfort driving a cargo van
Ability to lift 50 lb boxes of food and do repetitive manual labor
General knowledge of local food systems
Previous experience working with (im)migrant communities or marginalized communities
Emergent Bilingual Speaker (English / Spanish) preferred
Directly impacted by the immigration system preferred
Previous experience with food justice advocacy work preferred
Relationships with local farms, farmers, restaurants and food system stakeholders preferred
Relationships with (im)migrant communities of Columbia, Greene, Dutchess, Albany, Rensselaer Counties preferred
Residents of Columbia or Greene counties preferred
Excellent project management skills (develop, plan, implement)
Excellent written and verbal communication skills
Excellent organizational skills and attention to detail
Strong interpersonal skills and ability to work with staff and members with different experiences than your own
Ability to meet deadlines, manage multiple simultaneous projects
Willingness to work primarily in person when necessary and remote when optional Take feedback well and have a learning mindset

Terms of Employment

This is a full-time, in-person position (approximately 40 hours per week) based primarily at our Hudson, NY office. The starting salary is $52,992. This position is contingent on grant funding.

CCSM is an equal opportunity employer and strongly encourages people of color, women, working class people, LGBTQIA people, immigrants, formerly incarcerated people, and people with disabilities to apply. Statistics show that people with marginalized identities often do not apply for positions when they do not meet all qualifications. We encourage you to push past the imposter syndrome and apply anyway. Statistics show that people with marginalized identities often do not apply for positions when they do not meet all qualifications. We encourage you to push past the imposter syndrome and apply anyway.

Benefits include:

Unlimited paid time off with prior approval
90% Health and 100% dental, vision and long term disability insurance
401(k) with employer contribution
Equity-based compensation adjustments
Paid Holidays and end of year office closure
16 weeks of fully paid parental leave
Work computer, cell phone, and mileage reimbursement
Language learning stipend and professional development funds
Interpretation and safety trainings
Digital security benefits package (professional and personal)

How to Apply

Apply on BambooHR by clicking this link. If you have access needs, email info@sanctuarycolumbiacounty.org with details.

Your cover letter should answer the following questions:

How are you impacted by the immigration system?
Why are you interested in this role?
What experiences have you had that make you a strong candidate? (Your response does NOT need to include formal work experience)

We will not check references until after the interview.

Community Navigator (Part-Time)

Programs & Services - Hudson, New York (Hybrid)

CCSM organizes with (im)migrants and allies to collectively support, empower and defend our communities. The Community Navigator will work closely with Co-Executive Director focused on Programs and Services, staff, and the Coordinating Committee to help community members locate, connect, engage, and stay involved with the services they need to achieve their goals. Navigators will be mobile and serve as the bridge to guide individuals across different systems, city agencies, and organizations.

Service Provision & Coordination

Conduct intakes and provide ongoing follow up and case support to community members
Connect immigrants to legal service providers, social service organizations, and government representatives
Distribute financial mutual aid payments
Maintain comprehensive up-to-date notes and provide timely notification to community members of all activities regarding their case
Accompany members to appointments (e.g., social service, Department of Motor Vehicles appointments and local courts) and provide transportation when needed
Identify, compile and maintain lists of culturally and linguistically appropriate community services, programs and resources for use by community members
Translate and interpret for members participating in CCSM programming
Help community members use technology to access services, including navigating online portals and applications, using video conferencing platforms for appointments, and locating documents or forms on agency websites.
Work with Programs and Services Department to identify service gaps and develop solutions to fill them
Advocate for institutional accountability to language justice policies
Working alongside other staff members, volunteers and/or partner organizations to coordinate accompaniment (e.g., social services, immigration courts, and local courts)
Attend weekly staff meetings and monthly Coordinating Committee meetings
Ready to provide members with resources via virtual or in-person presentations, or through community tabling events

Qualifications

Commitment to CCSM’s mission, immigrant communities, and principles of collective liberation
Bilingualism (English / Spanish) required
Previous social service or legal experience is highly desirable.
Willingness to work in both a remote and in-person setting
Willingness to work flexible hours and travel for trainings, conferences, and accompaniment occasionally with personal vehicle
Excellent organizational skills and attention to detail
Good written and verbal communication skills
Valid driver’s license, access to a car, and ability to travel
Relationships with immigrant communities / Resident of Columbia or Greene County preferred
Comfortable managing multiple projects independently and with a team
Excellent project and time management skills
Take feedback well and have a learning mindset
Demonstrates cultural humility and ability to interact with others in a non-judgmental, empathetic, and professional manner.
Directly impacted by or experience with immigration system preferred

Statistics show that people with marginalized identities often do not apply for positions when they do not meet all qualifications. We encourage you to push past the imposter syndrome and apply anyway- we promise you others are doing the same.

Terms of Employment

This is a part-time, hybrid position (approximately 20 hours per week) based primarily at our office in Hudson, NY. The starting hourly wage for this position is $ 28.74. This position is contingent on grant funding.

Benefits include:

Unlimited paid time off with prior approval
401(k) with employer contribution
Equity-based compensation adjustments
Paid Holidays and end of year office closure
16 weeks of fully paid parental leave
Work computer, cell phone, and mileage reimbursement
Language learning stipend and professional development funds
Interpretation and safety trainings
Digital security benefits package (professional and personal)

How to Apply

Apply on BambooHR by clicking this link. If you have access needs, email info@sanctuarycolumbiacounty.org with details.

Your cover letter should answer the following questions:

How are you impacted by the immigration system?
Why are you interested in this role?
What experiences have you had that make you a strong candidate? (Your response does NOT need to include formal work experience)

We will not check references until after the interview.